Sales
Productivity and scheduling tools
AI productivity tools add assistants to the places work already happens: documents, notes, task lists and calendars. They summarise pages, draft documents, answer questions about your workspace and, in scheduling tools, plan your day around meetings and deadlines.
Notion
Workspace for docs, wikis, databases and projects with built-in AI
Microsoft 365 Copilot
AI assistant built into Word, Excel, PowerPoint, Outlook and Teams for business
Gemini in Google Workspace
Gemini AI inside Gmail, Docs, Sheets, Meet and other Google Workspace apps
ClickUp
Work management app combining tasks, docs, chat and AI in one workspace
Superhuman Docs
Docs that combine pages, tables, formulas and automations, now Superhuman Docs
Mem
AI notes workspace with an agent that learns from what you save
Taskade
AI workspace for building apps, agents and automations from prompts
Motion
AI calendar, task and project manager that plans work into the calendar
Reclaim.ai
AI scheduling for Google and Outlook calendars: focus time, habits and meetings
Side by side
| Tool | Free plan | Starting price | Open source | Platforms |
|---|---|---|---|---|
| Notion | $10/user/mo (annual) | No | Web, macOS, Windows, iOS | |
| Microsoft 365 Copilot | $21/user/mo (annual) | No | ||
| Gemini in Google Workspace | $7/user/mo (annual) | No | Web | |
| ClickUp | $7/user/mo (annual) | No | Web, macOS, Windows, Linux | |
| Superhuman Docs | $12/mo (annual) | No | Web | |
| Mem | $9/mo | No | macOS, Windows | |
| Taskade | $10/user/mo (annual) | No | Web, macOS, Windows, Linux | |
| Motion | $19/user/mo (annual) | No | Web, iOS, Android | |
| Reclaim.ai | $10/user/mo (annual) | No | Web |
How to choose
- 1
Is the AI included in the plan you would buy, or a paid add-on per person?
- 2
Can it answer questions across your whole workspace, or only the page you are on?
- 3
Does it connect to the calendar and email you use?
- 4
How easy is it to get your data out if you switch later?
Also worth a look
Tools listed elsewhere that do this job too.
Read AI
AI notetaker and search assistant for meetings, email and messages
Fellow
AI meeting assistant for notes, recordings and agendas with security controls
Smartsheet
Spreadsheet-style work management for projects, programs and processes
Guides
E-commerce
Use AI to Draft On-Brand Replies to Customer Reviews (Good and Bad)
Content & Social
Plan a Month of Social Media Posts in One ChatGPT Chat (Content Calendar)
Foundations
ChatGPT vs Claude vs Gemini: Which AI Is Best for Work in 2026
Foundations
How to Write a Good ChatGPT Prompt for Work: The 4-Part Formula
Operations
Turn Messy Notes Into a Clean SOP With AI (Beginner Guide)
Questions
What are AI productivity and scheduling tools?
AI productivity tools add assistants to the places work already happens: documents, notes, task lists and calendars. They summarise pages, draft documents, answer questions about your workspace and, in scheduling tools, plan your day around meetings and deadlines.
Which AI productivity and scheduling tools have a free plan?
Of the 9 listed here, 6 have a free plan: Notion, ClickUp, Superhuman Docs, Mem, Taskade and Reclaim.ai. Free plans are limited; each tool's page lists the limits.
Which of these AI productivity and scheduling tools costs least to start?
Of the tools here with a published price, the lowest entry price is Gemini in Google Workspace's Business Starter plan at $7/user/mo billed annually, as published on its pricing page on 23 September 2026. The cheapest plan is not always the best value: check what each plan includes.