Qwilr vs Proposify vs PandaDoc

Written head to head: PandaDoc vs Proposify · PandaDoc vs Qwilr, with when to choose each side.

Compared on	Qwilr Free trial · from $35/user/mo VisitRemove	Proposify Free trial · from $35/user/mo VisitRemove	PandaDoc Free plan · from $19/seat/mo VisitRemove
What it is	Web-page proposals and quotes with built-in e-sign, QwilrPay payments and buyer analytics	Proposal software for sales teams with e-signatures, interactive quotes, document analytics and an MCP server	Document builder for proposals, quotes and contracts with e-signatures, payments and a free 5-document plan
Free plan	No	No	5 documents a month (a shared limit that includes documents created through the API and automations), up to 5 templates, real-time tracking and notifications, limited API access; no credit card required
Cheapest paid plan	$35/user/mo billed annually (Starter)Qwilr pricing	$35/user/mo billed annually (Build)Proposify pricing	$19/seat/mo billed annually (Starter)PandaDoc pricing
What it covers	Annual plans are paid upfront for 12 months; Starter billed monthly includes no free API documents (40 a year on annual billing).	The non-annual option is billed quarterly at $147 per user; annual billing is $420 per user a year (3 months free). Unlimited documents and signatures.	Unlimited document uploads and e-signatures in the app; up to 5 templates; documents created through the API or automations need usage credits.
Free trial	14-day free trial of Starter, no credit card required	14-day free trial, no card needed	14-day free trial, no credit card required
Platforms	Web, API	Web, API	Web, API
Integrations (vendor's figure)	Integrates with CRM, sales and accounting software including HubSpot, Salesforce, Zoho, Pipedrive and QuickBooks	Integrations with major CRM, sales and invoicing platforms, including Salesforce and HubSpot	Integrations with Salesforce, HubSpot, Pipedrive, monday.com, Zapier, Stripe, Square, QuickBooks Online, PayPal and Slack
Open source	No	No	No
Good for	Sending proposals that buyers accept, sign and pay on one page Tracking which buyers reopen a proposal and when to follow up Generating personalised proposals from CRM data at scale	Sales teams sending branded proposals and quotes that clients sign online Seeing which proposal sections a prospect reads before following up Controlling discounts and content with approval workflows	Sending sales proposals and quotes that buyers can sign and pay Creating a few signed documents a month for free Generating documents from CRM data in HubSpot or Salesforce
Watch out for	No free plan; a 14-day trial of Starter only Growth and Scale are annual only, with 5-user and 10-user minimums API-created documents cost $2.50 each beyond the included free documents, and Starter billed monthly includes none	No free plan; a 14-day trial only The cheapest plan's non-annual option is billed quarterly, not monthly API access, approval workflows and user roles need Grow, which is billed annually	Free plan: 5 documents a month, shared with documents created through the API and automations Starter keeps the 5-template limit; payments, CRM integrations and approval workflows need Business Documents created through the API, bulk send, forms and automations use usage credits, and API creation pauses when credits run out
Made by	Qwilr Pty Ltd	Proposify Inc.	PandaDoc Inc.

Entry prices are the cheapest paid plan, as each vendor publishes it; “What it covers” says what that price is per (a user, a channel, a brand, a number of contacts). The sources are listed on each tool's page.

Every tool in e-signature and proposal tools is on its category page, with the written head-to-heads on Compare.