Google Vault adds filtered exports for Gemini in Workspace chats
By Automate Basics, written with AI from Google's original
Google says Vault administrators can now filter and export Gemini in Workspace conversations by user or organizational unit and date range. The change gives teams handling legal or compliance requests a way to collect eligible AI conversations across Workspace apps.
What changed in Google Vault
Google says Vault now supports filtered exports of Gemini in Workspace conversations. Administrators can narrow an export to particular users or an organizational unit of up to 5,000 users, then choose a date range and time zone. Exports are JSON files containing user prompts, AI responses, generated attachments, citations and links to referenced Workspace files.
The change covers conversations created with history turned on in Gmail, Drive, Docs, Sheets, Slides and Meet. For a team responding to a legal or regulatory request, the useful difference is scope: administrators can collect matching AI conversations rather than treating every Workspace conversation as part of the request. Google says the export follows Vault’s existing security and privacy controls.
Who can use Gemini conversation exports?
Google says the feature is available now for Rapid and Scheduled Release domains on Frontline Standard and Plus, Enterprise Essentials Plus, Enterprise Standard and Plus, and Education Fundamentals, Standard and Plus. The announcement does not state a separate price or say whether any additional purchase is required.
The work is for administrators using Vault, not individual staff members looking for a new Gemini setting. Google says there is no end-user setting for the export feature. Administrators can also manage conversation history and deletion settings by organizational unit in the Admin console. Those settings matter because the new export covers Gemini in Workspace conversations only when conversation history was turned on.
How do I try a filtered export at work?
An administrator handling a defined records request could start with a small scope, such as the relevant user accounts and date range. Google says admins can go to Vault’s Search tab, select Gemini in Workspace as the service, enter the filters and start an export. The exported file uses JSON, so plan for someone who can inspect that format rather than expecting a document laid out like a chat transcript.
Check that the export covers the intended accounts, dates and time zone, and that the prompts, responses, attachments and references needed for the request are present. Also confirm that conversation history was on for the relevant work. Google says Vault API support will arrive within 14 days of the interface rollout; retention rules and litigation holds for these conversations are planned for later releases.
Frequently asked questions
Which Gemini conversations can Google Vault export?
Google says Vault can export Gemini in Workspace conversations created while conversation history was on in Gmail, Drive, Docs, Sheets, Slides and Meet. Administrators can filter by user account or organizational unit and date range. The export can include prompts, responses, generated attachments, citations and links to referenced Workspace files.
Can administrators set retention rules for these conversations in Vault?
Not yet, according to Google’s announcement. Google says Vault retention rules and litigation holds for Gemini in Workspace conversations will come in later releases. Administrators can currently use organizational unit settings in the Admin console to manage conversation history and deletion, but those are separate from the planned Vault features.
Is the export available through the Vault API?
Google says administrators can use the Vault interface now on eligible editions and that Vault API support will follow within 14 days of the interface rollout. The announcement does not give a separate API release date. Teams planning an automated export should check availability before depending on it.
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Written with AI from Google's original and published after automatic checks: every figure here appears in the original, and no sentence is copied from it. The picture is AI-generated. The original is the authority.
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Source: Google Vault now supports filtered exports for Gemini in Workspace, Google, 22 Oct 2026.