Gemini in Google Workspace vs Microsoft 365 Copilot vs Notion

Pick up to 4 tools and see their free plans, entry prices, platforms and limits in one table. Every fact comes from each vendor's own pages, checked 23 September 2026.

Written head to head: Microsoft 365 Copilot vs Gemini in Google Workspace, with when to choose each side.

Compared on	Gemini in Google Workspace Free trial · from $7/user/mo Visit Remove	Microsoft 365 Copilot From $21/user/mo Visit Remove	Notion Free plan · from $10/member/mo Visit Remove
What it is	Gemini AI inside Gmail, Docs, Sheets, Meet and other Google Workspace apps	AI assistant built into Word, Excel, PowerPoint, Outlook and Teams for business	Workspace for docs, wikis, databases and projects with built-in AI
Free plan	No	No	Pages and blocks unlimited for individuals but limited for workspaces with 2+ members; file uploads up to 5 MB; 7-day page history; up to 10 external guests; 1 chart; Notion AI as a limited trial only.
Cheapest paid plan	$7/user/mo billed annually (Business Starter)Gemini in Google Workspace pricing	$21/user/mo billed annually (Microsoft 365 Copilot Business (add-on))Microsoft 365 Copilot pricing	$10/member/mo billed annually (Plus)Notion pricing
What it covers	Monthly figure is the Flexible Plan (no commitment); annual figure is the Annual/Fixed-Term Plan. Business Starter includes Gemini in Gmail and Vids plus basic Gemini app access; Gemini in Docs, Sheets, Slides, Drive, Meet and Chat starts at Business Standard ($14 annual, $16.80 flexible).	Add-on only for existing customers with an eligible Microsoft 365 Business plan, which is paid for separately. Monthly figure is the monthly-subscription price. A promotional price of $18.00 per user/month (paid yearly) is offered between July 1 and December 31, 2026.	Notion AI is only a limited trial on Plus. Full Notion AI starts on Business: $24 per member/month billed monthly, or $20 billed yearly.
Free trial	14-day free trial of Google Workspace	None stated	None stated
Platforms	Web	Not stated	Web, macOS, Windows, iOS, Android, Chrome extension
Integrations (vendor's figure)	Not stated	Not stated	Not stated
Open source	No	No	No
Good for	Drafting and summarising client email in Gmail Getting AI notes and summaries from Google Meet calls Researching across uploaded documents with Gemini Notebook	Summarising long email threads and Teams meetings for a small team Drafting proposals and reports in Word from existing files Getting a first-pass analysis of spreadsheet data in Excel	Keeping a team wiki, meeting notes and project tracker in one shared workspace Building simple databases for clients, content calendars or hiring without code Summarising meetings and drafting documents with AI on the Business plan
Watch out for	Business Starter gets only limited Gemini in Workspace apps: no Gemini in Docs, Sheets, Slides, Drive, Meet or Chat Business Starter, Standard and Plus can be bought for a maximum of 300 users; Enterprise has no user limit Business Starter has basic Gemini app and Notebook access, including up to 3 Audio Overviews per day versus 20 on higher plans	Copilot Business is an add-on: it needs a separate, eligible Microsoft 365 Business plan Business plans cover identity and access management for up to 300 users; larger organisations use the enterprise plan at $30.00 user/month paid yearly A monthly subscription costs 20% more per user than paying yearly ($25.20 vs $21.00 for the add-on)	Notion AI is only a limited trial on Free and Plus; full access starts on Business ($20 per member/month billed yearly) Free plan limits file uploads to 5 MB and page history to 7 days, and block storage is limited once a workspace has 2+ members Custom Agents and premium AI models use Notion credits, which are charged separately
Made by	Google LLC	Microsoft Corporation	Notion Labs, Inc.

Entry prices are the cheapest paid plan, as each vendor publishes it; “What it covers” says what that price is per (a user, a channel, a brand, a number of contacts). The sources are listed on each tool's page.

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