Gemini in Google Workspace vs Microsoft 365 Copilot

Pick up to 4 tools and see their free plans, entry prices, platforms and limits in one table. Every fact comes from each vendor's own pages, checked 23 September 2026.

Written head to head: Microsoft 365 Copilot vs Gemini in Google Workspace, with when to choose each side.

Compared on	Gemini in Google Workspace Free trial · from $7/user/mo Visit Remove	Microsoft 365 Copilot From $21/user/mo Visit Remove
What it is	Gemini AI inside Gmail, Docs, Sheets, Meet and other Google Workspace apps	AI assistant built into Word, Excel, PowerPoint, Outlook and Teams for business
Free plan	No	No
Cheapest paid plan	$7/user/mo billed annually (Business Starter)Gemini in Google Workspace pricing	$21/user/mo billed annually (Microsoft 365 Copilot Business (add-on))Microsoft 365 Copilot pricing
What it covers	Monthly figure is the Flexible Plan (no commitment); annual figure is the Annual/Fixed-Term Plan. Business Starter includes Gemini in Gmail and Vids plus basic Gemini app access; Gemini in Docs, Sheets, Slides, Drive, Meet and Chat starts at Business Standard ($14 annual, $16.80 flexible).	Add-on only for existing customers with an eligible Microsoft 365 Business plan, which is paid for separately. Monthly figure is the monthly-subscription price. A promotional price of $18.00 per user/month (paid yearly) is offered between July 1 and December 31, 2026.
Free trial	14-day free trial of Google Workspace	None stated
Platforms	Web	Not stated
Integrations (vendor's figure)	Not stated	Not stated
Open source	No	No
Good for	Drafting and summarising client email in Gmail Getting AI notes and summaries from Google Meet calls Researching across uploaded documents with Gemini Notebook	Summarising long email threads and Teams meetings for a small team Drafting proposals and reports in Word from existing files Getting a first-pass analysis of spreadsheet data in Excel
Watch out for	Business Starter gets only limited Gemini in Workspace apps: no Gemini in Docs, Sheets, Slides, Drive, Meet or Chat Business Starter, Standard and Plus can be bought for a maximum of 300 users; Enterprise has no user limit Business Starter has basic Gemini app and Notebook access, including up to 3 Audio Overviews per day versus 20 on higher plans	Copilot Business is an add-on: it needs a separate, eligible Microsoft 365 Business plan Business plans cover identity and access management for up to 300 users; larger organisations use the enterprise plan at $30.00 user/month paid yearly A monthly subscription costs 20% more per user than paying yearly ($25.20 vs $21.00 for the add-on)
Made by	Google LLC	Microsoft Corporation

Entry prices are the cheapest paid plan, as each vendor publishes it; “What it covers” says what that price is per (a user, a channel, a brand, a number of contacts). The sources are listed on each tool's page.

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