Pick up to 4 tools and see their free plans, entry prices, platforms and limits in one table. Every fact comes from each vendor's own pages, checked 23 September 2026.
Workspace for docs, wikis, databases and projects with built-in AI
Spreadsheet-style work management for projects, programs and processes
Free plan
Pages and blocks unlimited for individuals but limited for workspaces with 2+ members; file uploads up to 5 MB; 7-day page history; up to 10 external guests; 1 chart; Notion AI as a limited trial only.
Keeping a team wiki, meeting notes and project tracker in one shared workspace
Building simple databases for clients, content calendars or hiring without code
Summarising meetings and drafting documents with AI on the Business plan
Planning a project on a Gantt timeline shared with clients as contributors
Collecting requests through forms into a tracked sheet
Reporting on several projects in dashboards
Watch out for
Notion AI is only a limited trial on Free and Plus; full access starts on Business ($20 per member/month billed yearly)
Free plan limits file uploads to 5 MB and page history to 7 days, and block storage is limited once a workspace has 2+ members
Custom Agents and premium AI models use Notion credits, which are charged separately
No free plan; a 30-day free trial only
Pro is limited to 10 members and 250 automations per month
SAML SSO, portfolios and scenario planning require Enterprise
Made by
Notion Labs, Inc.
Smartsheet Inc.
Entry prices are the cheapest paid plan, as each vendor publishes it; “What it covers” says what that price is per (a user, a channel, a brand, a number of contacts). The sources are listed on each tool's page.
